Registration

INSTRUCTIONS FOR AUTHORS

• Registration is mandatory for all participants through the SCI-MEET Platform.
• Submissions of the abstracts are also done via the SCI-MEET platform after registration.
• Before submitting, please check the Symposium webpage (under ‘Symposia’ tab) for information on submission topics.
• The abstract should follow the DCE25 abstract template (maximum 1 page).
• At least one author must attend the Symposium to present the work (oral/poster).

ABSTRACT TEMPLATE – CLICK HERE

SUBMITTING

• Only electronic submissions through the SCI-MEET platform will be accepted. Email submissions will not be considered.
• Abstracts must be submitted in Word format or Office Open. PDF or other formats will not be accepted.
• Abstracts can be proposed for oral or poster presentations (please select the preferred format in the submission platform).
• Each registered participant will be able to submit a maximum of two abstracts, but only one can be selected for oral presentation.
• In the submission platform, it is mandatory that the corresponding symposium is selected under the Topic drop-down list.

ACCEPTANCE, REVISION AND RESUBMISSION

• Notification of the review process will be sent by May 5^th.
• All revisions will be handled through the SCI-MEET platform.
• Accepted abstracts will be published in the Book of Abstracts (only abstracts from participants with paid registration fees will be included).

AWARDS

• Authors of accepted abstracts presented at the Congress will be eligible for the Best Oral and Best Poster Communication Award.
• Awarded authors must be present at the Awards Ceremony to receive the prize.
• Award winners’ abstracts will be displayed ad aeternum in the Symposium website.

PUBLICATIONS

• For each symposium, all accepted abstracts (with at least one author registered in the Congress with a paid fee) will be included in the event’s program and in the Symposium Book of Abstracts.

PRESENTATION

Oral communication:

• A PowerPoint presentation is required. You can find an editable template [Available Soon].
• Oral presentations (and slides) must be in English.

Poster communication:

• Location: Posters will be exhibited along FEUP’s B Corridor.
• Display method: Posters will be placed on the corridor windows.
• Size & Orientation: Posters should be in portrait mode, A1 size (841 mm height × 594 mm width).
• Language: Posters must be in English.
• An editable template is available [Here].

REGISTRATION INSTRUCTIONS

• If you wish to attend the congress without presenting a communication, please register through SCI-MEET platform. Once registered, you will receive an email confirmation of your preliminary registration in DCE25. To complete your registration, you must proceed with the payment of the registration fee.
• At least one author of each accepted abstract (oral or poster presentation) – the presenter – must register for the Congress through SCI-MEET Platform and pay the registration fee.
• Each registration allows the presentation of up to two accepted abstracts.
• If you do not receive a confirmation email by May 5^th, please contact us at dce@fe.up.pt.
• Only participants with a paid registration will receive an identification badge, which grants access to all sessions, coffee breaks, lunches, and social events. Badges can be collected at the registration desk. Participants without a badge will not have access to DCE25.

*Researchers with a PhD degree

ADDITIONAL INFORMATION

• PhD/MSc students must upload a valid document verifying their status (e.g., student card, scholarship certificate, or a confirmation letter from the supervisor).

• FEUP participants: Please check your Symposium webpage to verify if you are eligible for fee coverage. If eligible, please confirm with the Symposium Organizing Committee (contact details available at the end of the Symposium webpage). If you are not eligible, please proceed with the payment via SCI-MEET platform.
• Registration Fee includes:
  • Access to all Congress sessions, including plenary and keynote talks, workshops, symposium sessions, and exhibitions.
  • Coffee breaks, lunches, and social events as indicated in the program.
  • Congress materials, including the Book of Abstracts, a participation certificate, and a congress kit.

PAYMENT INFORMATION

Proforma document

A pro forma document can be downloaded via SCI-MEET platform in the participant personal area but first, some details must be filled in:

1. Choose a Fee
2. Add a billing address (Billing and Payment icon/menu)

After filling in and confirming the billing address, an orange button (Proforma) will appear where you can download the document.

Payment

Once the form is completed, payment can be made via:

• Bank Transfer
• Credit Card
• MBWay
• ATM reference

Invoice

To request an invoice, ensure the billing details are filled in before making the payment. Then, send your invoice request via email to dce@fe.up.pt.

CERTIFICATE

All registered participants who have paid the registration fee and had their attendance confirmed by the Symposium Organizing Committee will receive a certificate after the Congress. This can be downloaded directly from the SCI-MEET Platform.

For any questions or assistance, please contact dce@fe.up.pt.